What we need to market your property
- Signed Letting and Management Terms & conditions
- Proof of identity
- Proof of address
- At least one set of keys
- Contact details of any occupant to notify to viewings
- Confirmed availability date
If you’d like one our specialist managers to conduct a valuation or review of your property, please complete the form below or call us. We will contact you by phone as soon as possible. Please use the form below to send an enquiry and request a valuation.
Lettings and Management Service
1. Finding a tenant
2. Tenant references and right to rent
Once terms acceptable to you are provisionally agreed with a prospective tenant we will arrange a credit reference report and checking of personal references along with right to rent checks and provide you with the results, the cost of these checks is met by your prospective tenant.
3. Tenancy agreement
On your written instructions we will negotiate with your prospective tenant over the terms of tenancy in order to produce a suitable tenancy agreement to be agreed with you. We will sign the tenancy agreement on your behalf.
4. Collection of initial rent and deposit
We will collect the first month’s rent and deposit. The deposit for a long let is usually equivalent to six week’s rent.
5. Inventory and Check in procedure
If you instruct us in writing, we can order and arrange installation of the furniture, washer dryer, blinds etc. We will quote the price for you. An independent inventory check- in report will serve as a record of the condition of the property at the outset and will be used to re-assess the condition at the end of tenancy. Wear and tear is to be expected during the course of a tenancy.
The check-in report also records water/electricity/gas meter reading when assessable.
We recommend professional cleaning of the property before the tenant moves in. We will quote for a professional cleaning service.
7. Rent processing
We will transfer all rent received to your UK bank account after deducting our fees and expenses and send you rent statement by email every three months.
If you are oversea landlord, similarly, you will received all rent through your oversea or UK bank account after necessary deductions. But you have to apply the non- Residents Landlord Scheme – we can provide you the NRL1 Form which you must complete and send to HMRC by yourself. If you have any enquirers with tax deduction and self-assess return, you are advised to speak to an accountant or tax professional adviser.
We will transfer the utilities and council tax into and out of the tenant’s name at the beginning and end of the tenancy and supply meter readings where the meters are accessible. The landlord is only responsible to pay for the utilities and council tax during void periods.
We will visit the property once per fixed term tenancy and provide you inspection reports. This reports are designed to give our client an impression of how the property is being treated during the tenancy.
10. Repair and Maintenance
If we become aware that repair or maintenance is required to meet your duties as landlord, we will arrange accordingly providing we hold sufficient funds. Otherwise, if requested by you, we will obtain quotations and instruct contractors. These services will incur additional charges.
11. Expiry of fixed term tenancy
YW will endeavour to contact both landlord and tenant before the end of tenancy agreement to negotiate an extension of the tenancy, if so required. We will also prepare and execute all necessary paperwork for a renewal. If a renewal is not required we will notify you to remarket to help minimise void periods between lets.
12. Check out
The dated report will be evidence of the condition and cleanliness of the property at the end of the tenancy, which is critical if a landlord subsequently makes a claim against the tenant’s deposit.
13. Deposit deductions
Clients using our management service benefit from YW conducting all deposit negotiations and evidence submission on their behalf in the event of dispute. Remember that wear and tear will occur especially if a tenant has been in occupation for a number of years.